# Late-payment chase templates

These templates are for straightforward B2B payment chases. Keep a factual record of every contact, check the agreed contract terms and seek professional advice for disputed or high-risk debts.

## 1. Before the due date

**Subject:** Invoice [number] due [date]

Hello [name],

A quick reminder that invoice [number] for £[amount] is due on [date]. Please let me know now if anything is needed to process it. Our payment details are [details] and the reference is [reference].

Thanks,
[name]

## 2. On the due date

**Subject:** Invoice [number] is due today

Hello [name],

Invoice [number] for £[amount] is due today. Please confirm the payment date and reference once it has been scheduled.

Thanks,
[name]

## 3. Seven days late

**Subject:** Overdue invoice [number] — £[amount]

Hello [name],

Our records show invoice [number], due [date], remains unpaid. Please arrange payment of £[amount] by [new date] or contact me today if there is a query.

Thanks,
[name]

## 4. Escalation call note

Date and time: [ ]
Contact: [ ]
Invoice and amount: [ ]
Reason given: [ ]
Agreed payment date: [ ]
Next follow-up date: [ ]

## 5. Final prompt before formal action

**Subject:** Final payment request — invoice [number]

Hello [name],

Invoice [number] for £[amount] remains unpaid despite our previous reminders. Please pay by [date] or send a written explanation of any dispute. If we do not hear from you, we will review the next appropriate recovery step under our contract and applicable law.

Regards,
[name]